4.030 - Jury Duty

Effective Date: 9/18/2013

4.030-POL

This policy applies to all Department employees summoned to jury duty.

1. Employees Serving Jury Duty Notify the Department

See 4.030-PRO-1-Employee Serving Jury Duty

Employees May Refer to City Personnel Rule 3.10 - Jury Duty or Testimony as Witness: Compensation- For Definitions and Application

2. The Employee or Their Chain of Command May Request the Employee’s Release from Jury Duty

Employees or their supervisor may request release from jury duty due to workload, operational need, special event or other reasonable justification. See 4.030-PRO-2 Requesting Release from Jury Duty

Employees will follow the procedures of the summoning court for requesting release from jury duty.

3. Sergeants/Supervisors Place Employees Serving Jury Duty on a 5-2 Work Schedule

4. Employees Serving Jury Duty are Excused from Their Routine Duties

5. Employees Serving Jury Duty Follow the Reporting Instructions of the Court

6. Employees Released by the Court for All or Part of a Day While Serving Jury Duty Report to Their Supervisor

Exception: If the employee is impaneled on a jury, and released for a day or part of a day, then they do not report to their supervisor.

7. Employees Completing Their Jury Duty and Released by the Court Report to Their Regular Work Assignment

8. Employees May Keep Court-Provided Compensation for the Cost of Transportation

Employees will submit to Fiscal the total amount of money received from the court for jury duty, minus the amount that is designated as a transportation allowance. See: City Personnel Rule 3.10.3 - Section D

4.030-PRO-1 Employee Serving Jury Duty

Employee

1. Provides their sergeant/supervisor a copy of the jury summons.

Sergeant/Supervisor

2. Emails the jury summons to the Payroll Unit and to the employee’s Section Captain or Director and their chain of command.

3. Marks the employee “JA” for jury duty on the timesheet.

Employee

4. Reports to sergeant/supervisor when released by the court.  See 4.030-POL-7

4.030-PRO-2 Requesting Release from Jury Duty

Employee

1. Informs their sergeant/supervisor they are requesting release from jury duty.

2. Provides their sergeant/supervisor a copy of the jury summons.

Sergeant/Supervisor

3. Emails the jury summons to the Payroll Unit and to the employee’s Captain/Director/Manager and their chain of command.

Captain/Director/Manager

4. Notifies the employee and the sergeant/supervisor if the request is approved or denied.

If approved, provides a letter on Department letterhead requesting the release of the employee from jury duty.

Employee

5. Follows the court’s instructions requesting release from jury duty.